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Nosotras Hablamos Espanol

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Black Tie

Partial Wedding Management & Coordination

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The Black Tie Partial Wedding Management was designed for the couple who has already started the planning process, but need additional assistance and guidance in completing the wedding planning process.  This package offers personalized assistance throughout the remainder of the wedding planning process and the essential services needed to ensure a flawless wedding day.

We are not cookie cutter planners and we truly believe in our client’s visions for their wedding day, not what we think your vision should be!

Planning

  • 4 Face to Face Consultations and Consultation via Telephone and E-mail within our office hours. This service starts from the date our services are retained and continues throughout the wedding planning process up to your wedding day. ​

    • Spending plan/budget and cost analysis which includes a personal spending plan spreadsheet as well as management.

    • Menu Tasting + Details meeting with Venue/Caterer, entertainment, transportation and other vendors.

    • Wedding Day Timeline Session

  • Additional recommendations via phone + email

  • Assist with floor plan

  • Detailed wedding day timeline for vendors and wedding party

  • Ceremony + Reception Planning

  • Create a detailed schedule for rehearsal, ceremony and reception

  • Assist with designing seating arrangements for reception

  • Marriage License information

  • Etiquette advice to assist you in Navigating through complicated situations

  • Checklist for personal items needed for your wedding day

  • Receive all personal items for ceremony + reception (i.e., escort cards, guestbook, favors etc.)

  • Organization of important documents like contracts 

  • Vendor payment management and scheduling through our customized online planning portal for communication throughout the planning process.

  • Monthly progress reports

Vendor Selection + Coordination​

  • Vendor recommendations

  • Photographers,

  • Videographers,

  • Invitations,

  • Bands,

  • DJ's,

  • Entertainment,

  • Caterers,

  • Florists,

  • Rentals,

  • Transportation,

  • Officiants,

  • Hair/makeup artist

  • Review Proposals and Contracts

  • Request and obtain copies of insurance certificates if required by venue

  • Create vendor list with contact information with set-up times +distribute to all necessary parties

  • Distribute detailed set-up instructions

  • Distribute wedding day timeline for vendors

  • Distribute driving directions and maps

  • Send final confirmations to vendor one week prior

  • Relay final headcount to appropriate parties

 Wedding Rehearsal

  • Assist Officiant in directing wedding rehearsal

  • Organize wedding party for line up and placement

  • Distribute timeline to wedding party

Wedding Day

  • Day of Wedding Coordination (the maximum coverage is 10 hours from set-up to tear down) management of wedding ceremony and reception. With (1) assistant planner

 

Additional assistants and travel fees may apply depending on scope of wedding.

  • Assist Bridal party with getting ready

  • Manage timeline of event with wedding party, family and vendors

  • Distribute flowers to wedding party and family

  • Final inspections of set-up, seating placement, table/escort cards, decor etc. (as per instruction)

  • Greet guest and assist with seating arrangements

  • Attend to guest needing special assistance

  • Coordinate with musicians on ceremony selections

  • Cue Ceremony

  • Review reception timeline with band, MC/DJ

  • Audio/Visual check (if necessary)

  • Coordinate grand entrance, first dance, cake cutting, toast, etc.

  • Distribute final payments and/or gratuities to vendors 

  • Coordinate transport of gifts and personal items into designated car.

Additional pre + post events at an additional cost:

  • Engagement Parties

  • Engagement Photoshoot Styling 

  • Custom Inspiration Boards

  • Rehearsal Dinner Arrangements

  • Bridal/Couple Showers

  • Out of town guest welcome back assembly and delivery